Establishing VisibilityEnabling Cost OptimizationMitigating Indirect/Digital Access RiskThe Future of Your SAP Landscape

Establishing Visibility

There are clear benefits to having complete visibility of your SAP assets – knowing which licenses you have, where and how they are used and what they are costing the business empowers you to support high-priority and high-profile business initiatives through cost optimization practices.

Whether you’re expanding existing capabilities or investing in future transformation projects, this tool can help build a strong business case for SAP licensing management technology.

Please select one answer below.

We have a single system of record for all SAP license relevant data.

We can produce a compliance report for our SAP licensing.

We feel confident that we are not at risk of financial penalty should SAP initiate an audit. When faced with an audit, we can access the information needed for a defensible position in negotiations.

With potential penalties from audits often ranging into millions of dollars, it is critical for Technology Leaders to be confidently prepared for audits to prevent costly fines. Gartner estimates that “By 2022, 25% of global enterprise software and solutions providers will actively audit compliance at least once a year as they attempt to recoup lost revenue created during the 2020 economic downturn”.1


Source: 1 Implement Software Asset Management to Deter Audits From Ruining Your Life, Tobi Bet, Christopher Dixon, David Groombridge, 9 June 2020

Enabling Cost Optimization

Recent times have posed significant unexpected challenges to the world and to IT departments. Organizations continue to look for protection against uncertainty and ensure business continuity by implementing cost optimization initiatives.

According to Gartner, “Adoption of SAM tools will be driven by organizations that want to reduce compliance risk, optimize software spend and drive improved business process performance with better insights into software entitlements and consumption.”1

SAP software is expensive with costs typically increasing year on year. By optimizing SAP licenses, it is possible to reduce this additional spend and re-purpose the cost of unused licenses towards future SAP transformation projects.

Please select one answer below.

We can identify and assign the required license type for all named users.

Assigning the correct license type for a user’s needs is key to minimizing overspend. Users with a blank license types in a production environment are assumed to require the most expensive professional user type.

We have documented the different engine metrics and can track consumption.

We know our usage of SAP cloud products and we are only paying for what we require.

Mitigating Indirect/Digital Access Risk

Keeping on top of SAP licensing is an increasingly time-consuming and complex task for SAP customers. The correlation between licenses defined in a contract versus technical entitlement to use the SAP system has always been open to interpretation.

Customers can choose whether to license based on direct user licenses or on the number of digital documents created, but making the right choice depends on having accurate information on which to base that decision.

Please select one answer below.

We understand the SAP Indirect/Digital Access scenarios across our landscape.

SAP has a separate licensing model for SAP add-ons. The license can be an additional amount per user or payable per CPU core so it’s important to know which add-ons have been installed and how may CPU cores or Users there are for these add-ons.

We understand the difference between the licensing models to cover Indirect/Digital Access and know which one suits us the best.

SAP has a separate licensing model for SAP add-ons. The license can be an additional amount per user or payable per CPU core so it’s important to know which add-ons have been installed and how may CPU cores or Users there are for these add-ons.

We have full visibility of SAP Netweaver add-ons used in our environment and their implication on licensing.

SAP has a separate licensing model for SAP add-ons. The license can be an additional amount per user or payable per CPU core so it’s important to know which add-ons have been installed and how may CPU cores or Users there are for these add-ons.

The Future of Your SAP Landscape

Building a business case should help senior stakeholders prioritize investment of finite resources in initiatives that support SAP business objectives. A business case should articulate the risks, benefits and impacts of the proposed changes, in terms that reflect business priorities.

A key initiative is the migration to S/4HANA, with mainline support for Business Suite 7 ceasing in 2027. This is a huge undertaking for SAP customers. By laying the foundations now and taking the opportunity to optimize the existing licensing environment, organizations will be able to take full advantage of existing shelfware in contract negotiations while ensuring licensing costs in S/4HANA are kept to a minimum.

Please select one answer below.

Our SAP systems are underpinned by a HANA database and we are able to measure its level of consumption.

We have planned our migration to S/4HANA and completed our contract negotiation.

As SAP technologies evolve in the Cloud, we want to be able to take advantage of these and understand the license implications involved.

Finish

Thank you

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